When you want to simplify and minimize your life, the first thing that must happen is to set your priorities. This works for both your personal life and your work life.
Whether it’s a large project or a small one doesn’t matter. Knowing how to choose where to start, how to organize it, and what’s most important is essential to your success.
List Every Task You Need to Do
When you have things to do, it’s essential to know what you are doing at any given time in the day. Listing out all the tasks you need to do on any given day is an excellent way to figure out how to organize each task and get it done the right way.
Put Each Task in the Right Category
Try to put each task into a category that lets you know what it’s for: personal or work. Then also identify whether this task is important, urgent, or something else.
This is going to help you identify tasks that you can let someone else do, as well as identify tasks that you’re doing that you can simply let go. No, you don't NEED to get every task on the list done that day. We tend to allow ourselves to burn out by thinking we have to get everything done ‘right now'.
Move Urgent Tasks to the Top
When you notice that some of the tasks are urgent, put them up at the top. For some people, it helps to separate work from personal, but others prefer to just list tasks in the order by which they’ll take care of them.
I separate work from personal. My work tasks are done during my work hours. Therefore, my personal tasks are what I focus on the most.
You can make two lists, or you can put it all in one if you have correctly identified whether it’s urgent or not.
Determine the Value of the Task
One of the things you must look at for each task is its value. This is easier to identify if it’s a work thing. It's a little harder to identify the value of each task in our personal lives.
You know that putting an item that people can buy up for sale is going to make you money, so it has a high value. But you also know that taking your child to piano lessons is a high value task.
Know the Effort the Task Will Take
This is another important thing to note when you are organizing your tasks. It also helps to look at effort versus value to help classify a task.
How long does something really take you to do? How much money does it cost you to outsource it?
Identify all the resources any one task takes – whether it’s you, someone else, money, or a product that helps with it (like maybe to do this task you have to use specialized software that is expensive to buy and hard to understand).
You may come to find that some tasks are better outsourced, while you have enough time and resources to focus on others.
Determine Which Tasks to Cut or Outsource
Now that you have it all out in the open, it’s important to look at the tasks and determine which tasks you don’t even need to do at all, or that you can let someone else do.
It doesn’t matter whether it’s cleaning your house, cooking your dinner, doing your laundry or outsourcing something at work or in your business if you have one – the important point is to let go of the things you do not need to do yourself when it’s feasible to do so.
Don’t skip this step for simplifying your life. You can separate it up if you want to, doing personal and work separately. But whether we like it or not, work and life are inextricably connected for most people today.
Knowing how to prioritize at home and work will make your life much more straightforward.
Time to get started
Time to get our prorities in order. Download this Priorities Checklist and get started today. Print as many or as few copies as you need for daily, weekly or monthly.
Share what tasks you found were unimportant to you or that you could outsource to simplify your days.